Miles logged while you ride
GPS mileage is recorded during active shifts, with odometer and manual entry when you need them.
Track your miles, costs and profit as a UK delivery driver or gig worker
GPS mileage, multi-drop runs, receipts and bank payments, all kept as you work and ready for Self Assessment.
NewAccountant Access for Pro
Start free
Free for unlimited shifts and mileage No card needed
Pro is £3.99/month after a 14-day trial. TaxBuddie keeps your records; it doesn’t file your return.
Drive a taxi or private-hire vehicle? See the taxi driver page
Multi-drop stops found for you
Receipts read for you
Recorded in TaxBuddie so far
- Miles recorded
- 1,457.9
- Deductible costs tracked
- £5,365.56
- Shift records
- 65
Totals from TaxBuddie’s early riders as of 8 October 2026. Deductible costs are estimates that include mileage allowance; what you save in tax depends on your own tax position.
- LogShifts and GPS miles are recorded while you work.
- SortReceipts and bank payments become expenses.
- Hand overExport a tidy CSV for yourself or your accountant.
Delivery riders and couriers
Multi-drop runs, split into legs for you.
Delivering several orders or parcels in one run? TaxBuddie spots likely drops from your GPS movement and how long you stop. At the end of your shift, check the numbered stops on the map, confirm or remove them, and save.
- Your total mileage never changes. Legs only show how the miles you reviewed break down.
- Fewer false drops. Route starts and ends, traffic and GPS gaps aren’t mistaken for deliveries.
- Edit later. Change stops from Reports whenever you like.
- Ready for your records. Delivery stops, route legs and leg mileage appear in your CSV export.
Available on delivery and courier shifts that use GPS mileage.
Less paperwork. A clearer picture of your work.
Four things TaxBuddie does every week, so tax time is a handover, not a rebuild.
Pro marks a Pro feature. Driver, rider and trade tools follow your chosen work type.
Receipts and bank payments, sorted
Scan receipts and import a bank CSV, then mark each payment Business or Personal in a few taps.
See what you really keep Pro
True Profit shows estimated take-home and your hourly return after costs and a tax reserve.
A tidy handover at tax time
Review by week or tax year and export a CSV for yourself, or invite your accountant to review chosen records with Accountant Access (Pro, early-access beta).
See every feature
Drivers & riders
Shift and mileage tracking
Keep the whole shift together, from the first mile to the last payment.
- Live shiftsUnlimited shift records with a running timer, pause and resume, earnings, tips and work apps.
- Automatic work mileageGPS tracking during active shifts, with odometer and manual entry options.
- Multi-drop runsDelivery and courier riders using GPS mileage can review detected drops and split a run into route legs.
- Route evidenceChoose to save your GPS route and view the journey beside the shift record.
- Forgotten shifts and journeysAdd past shifts or standalone business mileage, including a journey purpose and optional job link.
Everyday business costs
Business expenses and receipt scanning
Capture costs while they are fresh and keep the evidence with the entry.
- Organised expensesChoose a category, date and business-use share; attach receipt photos and link costs to jobs.
- Smart Receipt ScanExtract receipt details to check before saving: five scans a month on Free, 30 on Pro.
- More room for recordsFree includes three standard expense records and unlimited mileage entries. Pro removes the standard-expense limit.
- Repeating costs ProSet daily, weekly or monthly expenses to repeat instead of entering them again.
Upload, review, save
Bank CSV imports: Smart Expense Inbox
Turn a bank CSV into expense entries without typing every payment by hand.
- Bank statement uploadsImport GBP CSVs, with automatic setup for recognised layouts including Monzo.
- Quick payment reviewSee who you paid, the amount and date. Choose Business to save or Personal to exclude, then move straight to the next payment.
- Receipt matching and duplicate checksLink an existing expense instead of adding it twice; repeat statement uploads are blocked.
- Original CSV backupKeep the uploaded statement privately with your records and download it later.
- Remembered choices ProReuse personal exclusions, business categories and business-use shares on later imports, with optional weekly reviews.
Know what your work brings in
Reports, imports and True Profit
Go beyond the headline earnings and understand the numbers behind your work.
- Flexible record viewsReview daily, weekly, monthly, quarterly, yearly or tax-year totals and share a CSV report.
- True Profit ProSee estimated take-home profit and hourly return after recorded costs, your tax reserve and vehicle wear settings.
- Insights and forecasts ProExplore earnings, hours, mileage, platform comparisons and tax-year estimates based on your records.
- Platform statement imports ProImport supported delivery or taxi CSV/PDF statements and check the entries before saving.
Delivery, taxi & private hire
Fuel, vehicles and taxi tools
Keep the practical details of running a work vehicle in the same account.
- Fuel Finder and fill-upsCompare nearby fuel prices using GOV.UK Fuel Finder and record your fill-ups.
- My VehiclesKeep vehicle details, running costs, MOT and service dates together, with servicing mileage reminders.
- Taxi mileage splitRecord paid passenger miles and unpaid positioning miles, then review both in Reports.
- Licence Centre for taxi driversTrack driving and taxi/PHV licences, Hire & Reward cover, inspections, DBS and medical due dates.
Trades & services
Jobs, quotes and invoices
Give every customer job one home, from the first quote to the final invoice.
- Customer jobs and deadlinesKeep site details, prices, notes, planned/active/completed status and paid/unpaid status together.
- Materials and suppliersRecord bought or customer-supplied parts, supplier receipts and whether items are charged to the customer.
- Quotes and invoicesCreate job-linked drafts, add customer details and notes, and email documents. View invoice PDFs and share from the mobile app.
- Job marginCompare job income with recorded materials and linked expenses so you can see what remains.
Keep good records throughout the week
Goals, reminders and rider community
Stay consistent with prompts and progress that fit the way you work.
- Personal work goals ProSet weekly or monthly targets for earnings, mileage and hours, and follow your progress.
- Smart reminders ProManage shift prompts, weekly summaries and record checks in the iPhone and Android apps.
- Weather heads-ups ProCheck local conditions and weather warnings before or during work.
- Rider Pulse and weekly league ProDelivery riders can share how busy work feels and take part in the weekly leaderboard.
- Milestones and trophiesKeep track of personal bests, recording streaks and achievements.
Web, iPhone & Android
One account, connected records
Review on your phone, organise on your computer and keep the same records.
- Across your devicesSync shifts, mileage, expenses, receipts, jobs and bank payment review progress to your account.
- Your preferencesChoose light, dark or system appearance, language and notification settings.
- Product news and supportRead the notification inbox and TaxBuddie Blog, check the changelog and send feedback.
- Start with FreeUse the core record-keeping tools, then explore Pro with a 14-day trial.
Put it to work on your next shift.
Start free, try the core tools and choose Pro when you need more.
Pro Early-access beta
Hand your accountant the records, not a shoebox.
Invite your accountant by email to a secure, read-only view of the records you choose. They can review, comment and ask for what is missing, so you are not forwarding spreadsheets in March.
- You choose what they see. Earnings, mileage, expenses, receipts, reports and exports, each on or off.
- Read-only. They can look and ask questions; they cannot change your records.
- Revoke any time. Change permissions or end access in a tap.
- Preview it first. See exactly what your accountant sees before you invite them.
Accountant Access is a limited early-access beta. TaxBuddie keeps and shares records; it doesn’t file returns or MTD updates, and you and your accountant should still check the figures.
Shared with your accountantYou decide what they can review
Read onlySelf-employed? Know what to keep, and when.
Delivery, taxi and private-hire work usually means you’re self-employed, so Self Assessment is on you. Here are the basics.
- 6 Apr – 5 Apr
- The tax year. Your records for each year run between these dates.
- £1,000
- Gross self-employed income before expenses above this in a tax year normally means telling HMRC. Other rules can apply.
- 5 October
- The usual deadline to register for Self Assessment after the tax year in which you started.
- 31 January
- The online filing deadline for the tax year that ended the previous April.
What to keep: every shift and its earnings, your work mileage, fuel and vehicle costs, and receipts. TaxBuddie keeps them together so you aren’t rebuilding the year in January.
General information, not tax advice. Check GOV.UK or ask an accountant about your own situation. TaxBuddie doesn’t file returns for you.
Start free. Upgrade only if it earns its keep.
Shifts and mileage are free with no limits. Pro adds the extras, with a 14-day trial.
Free
£0no card needed
Real records from your first shift.
- Unlimited shifts and mileage, with automatic GPS tracking
- Optional route map to support your mileage records
- GOV.UK Fuel Finder and fill-up records
- 3 standard expenses and 5 receipt scans a month
- Bank CSV preview and CSV reports
Pro
£3.99per month
Everything in Free, plus less repeat admin.
- Unlimited and recurring expenses, 30 receipt scans a month
- True Profit, advanced reports and tax forecasts
- Missed-claims check for mileage and costs you may have forgotten
- Supported platform statement imports
- Goals, smart reminders and weather warnings
- Accountant Access: invite your accountant to review chosen records, read-only (early-access beta)
- Smart Expense Inbox, Rider Pulse and weekly leaderboard
Your records stay yoursExport a CSV report any time, free.
Leave whenever you likeDelete your account from within the app or the web.
Records only, no filingTaxBuddie never files returns or MTD updates for you.
Made by a named makerBuilt by Raheem Shah at Pluto Software Solutions.
“I just want one place to track everything properly so I stop missing mileage and scrambling when tax time comes around.”
Early rider feedback shaping TaxBuddie
Make your next shift easier to account for.
TaxBuddie provides record keeping and exports. It does not submit tax returns or MTD updates to HMRC.
Start freeBefore you get started
Mileage, expense and business record FAQs
How the tools work, what Pro adds and where your records go.
Who is TaxBuddie for?
TaxBuddie helps UK delivery riders, couriers, taxi and private-hire drivers, tradespeople and other self-employed workers keep business records. Your chosen work type controls the tools you see.
Can I turn a bank statement into expense entries?
Yes. Upload a GBP bank statement in CSV format to the Smart Expense Inbox, including Monzo exports. Review outgoing payments, choose Business or Personal, and save approved business costs as expense entries. Your original CSV is kept privately with your account. Automatic bank connections are not currently available.
How does automatic mileage tracking work?
TaxBuddie records GPS work mileage during an active shift. You can also use odometer readings, enter mileage manually or add a standalone business journey with a purpose and an optional job link.
What does TaxBuddie Pro add?
Pro adds Accountant Access (an early-access beta), unlimited standard expenses, 30 receipt scans per month, recurring expenses, remembered bank CSV choices, True Profit estimates, advanced insights, work goals and supported smart reminders. Free includes unlimited shifts and mileage, CSV report exports, trade job records, three standard expenses and five receipt scans per month. You can explore Pro with a 14-day trial.
Do my records sync between the app and website?
Yes. Use the same account on web, iPhone and Android to access synced shifts, mileage, expenses, receipts, jobs and bank payment review progress.
Can I manage trade jobs, quotes and invoices?
Yes. The Trades workspace keeps customer details, job status, materials, receipt evidence, quotes, invoices, payment status and job margins together. Mobile invoice PDFs can be shared with customers.
Does TaxBuddie submit tax returns or MTD updates?
No. TaxBuddie provides record keeping and CSV exports. It does not submit tax returns or MTD updates to HMRC. Accountant Access is a Pro feature, currently a limited early-access beta, for secure, read-only record review; the MTD Tax Centre remains in development.
UK driver tax and record guides
Clear answers for the work behind your tax return.
Use practical, sourced guides to understand the records behind delivery income, mileage and expenses. TaxBuddie helps you organise the evidence; it does not replace HMRC guidance or personalised advice.
Making Tax Digital
Making Tax Digital for Income Tax now applies to some qualifying sole traders and landlords, based on qualifying income. TaxBuddie currently provides record keeping and CSV exports; it does not submit quarterly updates or tax returns to HMRC.
Meet TaxBuddie
TaxBuddie is a record-keeping app for UK drivers, riders and tradespeople, created by Raheem Shah at Pluto Software Solutions. Organise work, income, expenses, receipts and useful business documents in one account.
TaxBuddie provides record keeping and exports. It does not submit tax returns or MTD updates to HMRC.
Learn more about TaxBuddie and how its public content is researched in the editorial policy.