Taxi records for you and your accountant

Taxi bookkeeping for you and your accountant.

Keep fares, working hours, paid and unpaid mileage, costs and receipts together. Then give your accountant one organised place to review the records you choose.

Accountant Access Pro · Beta Invite your accountant to review everything in one place. Secure, read-only access to chosen income, mileage, expenses, receipts, reports and exports.

Create Account See the driver workflow

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Fares, mileage and costs together Read-only accountant review You control access

Built forTaxiPrivate hireRide-hailing appsAirport runsDirect bookings

Less admin between shifts

Taxi bookkeeping without another spreadsheet.

Platform statements, card payments, cash fares, fuel receipts, insurance renewals and servicing invoices can quickly become difficult to follow. TaxBuddie gives your taxi accounting records one consistent home.

Log work while it is fresh, review the full picture by week or month, and export a clearer record when your accountant needs it.

One complete shift record

Record start and finish times, journey details, running fares, platforms used and final shift totals.

Know the money behind the miles

Review gross fares alongside costs and hours so you can understand which shifts were worthwhile.

Evidence ready when asked

Keep receipt evidence with each expense instead of searching your glovebox, camera roll and email later.

How it works

From first journey to shift summary.

Quick to update between jobs and detailed enough to build a useful record throughout the year.

Before your first fare

Start the shift

Add your start odometer, choose the platforms you expect to use and begin the timer.

While you’re working

Keep totals current

Add running earnings and costs as you go. Your active shift can resume when you return to the app.

When you park up

Finish and review

Enter your end mileage and final fares, then review profit, hours, expenses and exportable records.

Records that match taxi work

Keep the detail your business actually produces.

Different drivers have different costs and booking mixes. TaxBuddie helps you capture the source documents and work details; you or your adviser can then decide what is allowable for your circumstances.

Create your account

Vehicle and journey records

Business mileage, odometer readings, parking, tolls, cleaning, servicing and other vehicle-related records.

Work and platform costs

Platform fees, phone costs, software, card-processing charges and equipment used for the business.

Driver overheads

Private-hire or taxi insurance records, licensing-related costs, accountancy and other professional expenses.

Mixed-source income

Bring together app fares, direct bookings and other driving income for a clearer gross-income record.

Accountant Access Pro · beta · limited early access

Bring your accountant into one organised record.

Stop rebuilding the story from separate spreadsheets, messages and receipt folders. Where Accountant Access is enabled, invite your accountant to a secure, read-only workspace and choose exactly which record categories they can review.

Your accountant can check the tax year, spot gaps, review receipt evidence, leave comments or request information. You keep control of the account and can change permissions or remove access at any time.

Try Pro free for 14 days Prepare records for your accountant

Accountant Access is included with TaxBuddie Pro (14-day trial available) and is an early-access beta with limited availability. Both you and your accountant should verify records independently. TaxBuddie does not file returns or MTD updates.

Inside TaxBuddie

The same toolkit, tailored to driver records.

Bank CSV expense inbox

Upload a GBP bank CSV, mark payments Business or Personal, match existing receipts and save approved costs. Keep the original statement privately in your account.

Fuel Finder and vehicles

Compare nearby fuel prices, log fill-ups and keep running costs, MOT dates and service records together.

Taxi Licence Centre

Track driving and taxi/PHV licences, Hire & Reward insurance, inspections, DBS and medical due dates.

Flexible reports

Review earnings, mileage, expenses, profit, hourly rate and tax-pot guidance across useful date ranges.

Statement imports

Upload supported platform statements, review imported rows and keep source files linked to your records.

Accountant review

Use CSV exports for handover, or limited beta Accountant Access to share chosen records, receipts and review notes in one read-only workspace.

Useful reminders

Use optional weekly, peak-time and end-of-day prompts to reduce missing shifts and forgotten records.

Driver goals

Set targets for earnings, mileage or hours and follow your progress without building another spreadsheet.

Synced account

Keep your records against one account so they can follow you across supported browsers and devices.

Simple way to get started

Try the complete taxi bookkeeping toolkit for 14 days.

Create an account, record real shifts and see whether clearer books save you time before paying.

Then^£3.99per month
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Questions from drivers

Taxi driver FAQs

Clear answers before you decide whether TaxBuddie fits your work.

Can I separate paid and unpaid taxi mileage?

Yes. Record paid passenger miles and unpaid positioning miles, then review both in Reports alongside your shift earnings and hours.

Can I import a bank CSV to review driver costs?

Yes. Upload a GBP bank CSV, review outgoing payments, match existing receipts and save approved business expenses. Personal payments stay out of your expense totals. Pro can remember choices for the same payee on later statements.

Is this only for app-based drivers?

No. TaxBuddie can organise records from ride-hailing platforms, local operator work, airport runs, account jobs and direct bookings. It is designed around self-employed driving records, not one platform.

Can I record cash and app fares?

Yes. The goal is to keep the different sources of your driving income together, including supported statement imports and manually recorded totals.

Does TaxBuddie decide which expenses I can claim?

No. It helps you record costs and store evidence. Allowability depends on your circumstances and the method you use, so check HMRC guidance or ask a qualified tax adviser.

Can my accountant review records inside TaxBuddie?

Accountant Access is a TaxBuddie Pro feature and is currently a limited early-access beta. Where enabled, you can invite an accountant to a secure, read-only workspace and choose whether they can view shift earnings and mileage, expenses and receipts, reports and exports. You can change permissions or revoke access at any time. CSV exports remain available for accountant handover.

Does TaxBuddie file with HMRC?

No. TaxBuddie organises records and exports but does not submit tax returns or MTD updates to HMRC.

Is TaxBuddie taxi accounting software?

TaxBuddie is record-keeping and bookkeeping software for taxi and private-hire drivers. It tracks fares, mileage, costs, receipts and exports, but it is not a full accounting practice and does not file returns or MTD updates with HMRC.

Can I export a quarter of taxi records?

Yes. Use report date ranges to review and export CSV data for a quarter, then share the records with your accountant or use them in your own preparation.

Ready when your next shift starts

Finish each shift with records you can actually use.

Keep fares, mileage, costs and evidence organised now, instead of rebuilding the quarter later.

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